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Automated Transactions

Overview

Automated transactions are generated via direct file ingestion. Unlike manual entries, these transactions bypass the QC/Approval process and move directly into the system workflow.

System Behavior & Entry Logic

Approval Bypass

Since these transactions originate from a file, they do not require manual QC/Approval.

Workflow Status

Automated transactions move directly to the Approved tab, bypassing the Pending stage entirely

Activity Summary Impact

Even if no manual transactions are entered for the day, the Activity Summary table will reflect these automated totals in the Approved and Total rows to ensure aggregate accuracy.

Transaction Identification

You can distinguish automated transactions from manual entries in the Approved tab by the Transaction Type column:

  • Withdrawal - Automated

  • Deposit - Automated

Automated Transactions

Grid Navigation & High-Volume Viewing

To accommodate the high volume often associated with automated transaction files, the transaction grid provides flexible viewing options:

  • Default View: 25 records per page.

  • Expanded View: The page size can be adjusted via the dropdown menu to display up to 200 records per page for easier review.

Search and Filter Capabilities

To manage high-volume automated transaction files, use the following grid tools:

Global Search

Search by account number, registration, or numeric amount. Avoid using dollar signs ($) in the search field to ensure accuracy.

Amount Filtering

Use the filter icon on the Amount column to apply logical operators (e.g., "Greater than").

Note: "Entered By" and "Approved By" fields remain blank for automated transactions.

Managing Automated Transactions

Until the next scheduled system allocation, users can perform the following actions:

Note: Modified transactions require a QC/Approval, if applicable.

Note: If a file is transmitted into the system and no manual transactions are entered, the Pending tab remains empty, and all activity immediately appears in the Approved tab.

Automated Transactions

Exceptions & Rejections

The Exceptions tab displays automated transactions that the system could not process.

Common Triggers

Invalid account numbers or insufficient funds.

Deposit Exception

If automated deposit transactions reference a new account number, the system will create a template account automatically rather than rejecting the transaction.

Reconciliation

Always check the Exceptions tab if your net daily settlement activity does not match your expected totals.

What's Next

Once automated transactions have been reviewed in the Approved tab and any necessary exceptions have been resolved, the final step depends on the transaction type: for Automated Transactions without modifications, no further action is required; however, if transactions were manually entered or modified, you must use the Settle Now functionality to finalize the batch and lock the period.

Updated 2 months ago

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